Travel & Transportation


When planning your travel to Austria for the 2017 Annual Meeting, review the requirements for a passport or visa to enter the country here. If you are traveling to Austria from the United States, a valid passport (cannot be within six months of expiring) will be required.

Traveling from other countries to Austria? Visit this link to find a list of countries that only require passports for travel.

Austria is a signatory state of the Schengen Agreement, which has lead to the abolition of internal border controls in designated countries. With a Schengen visa, you may travel freely throughout the entire Schengen zone (mainly EU countries). See the list of countries that are members of the Schengen agreement here.

If you need a travel visa, please start the process early. You will need to schedule an appointment with an Austrian embassy in your country and have an in-person interview. You cannot schedule an appointment more than three months in advance, but we recommend investigating the process, appointment schedule, and documents you will need to collect for your interview. Find more information here. Our number one piece of advice is to start this process very early.

The Euro is the official currency in Austria. To find out more about currency conversion, click here.

invitation letters


To Obtain an Invitation Letter
The Program Committee is not responsible for establishing your travel arrangements or obtaining visas. However, in order to assist with the travel visa application process, we will provide upon request a letter of invitation to attend the Annual Meeting to authors of papers that have been accepted and to non-authors who have paid the conference registration fee. The invitation “letter” will normally be provided in the form of a pdf file via email.

If you wish to receive an invitation letter to help with your visa, then submit the information listed below to: Jane Shepard at

Include the following information:

  • Your full name (as it appears on your passport) – please use CAPITAL letters for your family name (also called your last name or surname);
  • Your “pre-title” (Dr., Mr., Ms.);
  • Your job title (for example: BS/MS/PhD student, Research Associate, Assistant Professor, Director of Mathematics, Research Scientist (companies/ government) etc.);
  • Your affiliation (university, company, organization etc.);
  • Postal address (this may be either your work or home address, whichever you prefer), make sure that you include room number (if required), building, street, city, state, postal code and country;
  • Email address, and phone number (home or work);
  • Your paper title(s) where applicable.

Please format your information as per the example below.

Dr. William HOWELL
Scientific Research Program Manager
Natural Resources Canada
P.O. Box 57023, Station M
Calgary, Alberta T2P 3C1 
Email Address:
Presentation Title: Genetic specification of recurrent neural networks: Initial thoughts

This information is required so that we can send you an electronic letter of invitation, but it does not give you a visa or guarantee that the embassy will grant a visa. Submit your request for a visa invitation letter as soon as possible. Please allow 7 days for an email response. This service is provided to attendees for free.  Request your invitation letter no later than September 11, 2017.

Note that participants are responsible for conference registration, paying appropriate fees for conference activities, as well as assuming full responsibility for any travel and accommodation expenses, and their activities and arrangements while at the Annual Meeting.